Microsoft Outlook 365 Always Adding Email Signature: A Step-by-Step Guide

Are you tired of dealing with the frustration of Microsoft Outlook 365 constantly adding an unwanted email signature to your emails? You're not alone. This issue can be a real annoyance, especially if you're trying to maintain a professional image or adhere to company branding guidelines. Fortunately, there's a solution that can help you eliminate this problem once and for all.

In this article, we'll guide you through the process of deploying email signatures using the Xink Add-in in Microsoft Outlook 365. This add-in allows you to assign signatures to multiple users within your organization, making it easy to maintain consistency across your company's communications.

Assigning Email Signatures

To get started, log on to the Microsoft 365 Portal as a Global Administrator. From there, select 'Integrated Apps' under the 'Settings' tab. This will open up the AppSource window, where you can browse through available add-ins.

Search for the Xink Add-in and click 'Get it now' to start the deployment process. Follow the prompts to install the add-in, which should take just a few minutes.

Once installed, you'll need to configure the add-in to assign email signatures to your desired users. You can do this by selecting 'Assign Signature' from the Xink Add-in menu.

Configuration Options

The Xink Add-in offers several configuration options that allow you to tailor the deployment process to your organization's specific needs.

* Entire Organization: Select this option if you want to assign email signatures to every user in your organization.

* Just Me: Choose this option if you only want to assign an email signature to yourself.

* As Required: This option allows you to select which users should receive the updated email signature.

Manifest Version

The Xink Add-in is available in two versions: Manifest and AppSource. The Manifest version offers multi-company functionality and flexible data sources, making it a great choice for organizations with multiple divisions or subsidiaries.

If you're using the Manifest version, make sure to check that your UPN/SMTP is identical across all users. This will ensure seamless deployment of email signatures.

Deployment Methods

The Xink Add-in offers three deployment methods:

* AppSource (Microsoft public store): This method allows you to deploy the add-in to an entire organization or group using AAD as the data source.

* Manifest (Xink private store): This method provides multi-company functionality and flexible data sources, making it ideal for organizations with complex infrastructure.

* Browse Add-ins (Microsoft public store): This method is best suited for single-user deployments.

Deploying email signatures using the Xink Add-in in Microsoft Outlook 365 is a straightforward process that requires minimal IT overhead. By following these simple steps, you can ensure that your organization's email communications are consistent and professional.

If you're still experiencing issues or need help with deployment, our team of experts is here to assist you. We offer remote support sessions that can help you get started quickly.

Don't let unwanted email signatures disrupt your workflow any longer. Try the Xink Add-in today and enjoy a streamlined email signature management experience.

Microsoft outlook 365 always adding email signature